Nearly every business misjudges where its sensitive material has ended up, typically by a long way, and almost always by underestimating how many places it reached. Actifile answers that question with evidence before anything is enforced. Two line items, priced apart so discovery can run before the rules change.
Three things worth understanding about this program before you price it, written for somebody who will be asked to defend the decision internally.
The agent scans the machines it is installed on and identifies regulated and sensitive content wherever it has come to rest: local drives, synchronized folders, and the archives and exports that accumulate on the desktops of people who were only ever trying to get their work done.
Findings are converted into a monetary risk figure per device and per organization. This is the form the question has to take before a board will act on it, and it is considerably more persuasive than a count of files whose significance nobody in the room can weigh.
The encryption attaches to the file itself and not to whichever folder it happens to sit in, while channel control decides the routes by which anything may depart. Because the rules are written after a discovery period, they are shaped by what your organization actually does rather than by a template's assumption about how it ought to work.
Each control is priced against its own unit and can be bought without the others. Rates come live from the billing catalog. Anything added here is held in the schedule and checked out from the rate schedule.
Actifile discovery. The agent scans managed devices for regulated and sensitive content, identifies what it found, and expresses the exposure as a monetary figure per device and across the organization. The result is a map of where risk actually sits, which is frequently nowhere near where the org chart suggests it should.
Enforcement brought to bear on whatever discovery turned up. Encryption binds to the file itself instead of to a folder, and the routes by which anything may leave are placed under control. Deployed after a discovery period so the rules answer your real data instead of a template's assumption about it.
Data protection attracts more compliance language than any other category here. These lines are deliberately narrower than that language suggests.
Run discovery for a quarter before enforcing anything. The map is almost always surprising, and it is far better to be surprised in a report than in a notification.
Any program can be bought on its own. Most estates end up running several, and the reason they work well together is that one desk operates all of them.
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